Consider these 3 things as your company transitions to a modern device lifecycle model

When companies acquire equipment, it is usually done in two ways — either through a direct purchase or a leasing model. In this text, I will explain three things that a company should at least consider when moving to a modern equipment lifecycle model.

In our service model, we bring the IT equipment procurement process to data-based decision-making. At the same time, the company gets involved in the circular economy. In data-based analysis, we can accurately examine the condition of the equipment and recommend when to replace the equipment based on this. By optimizing the equipment lifecycle, the company saves money at the same time — and does so responsibly.

The length of the leasing model is most often 2–4 years. After the operating period, the device is often returned to the leasing company, even if it is still fully functional. This is in no way sustainable or economically sensible for the company itself.

When you are planning to move to a modern equipment lifecycle model, it is worth considering a few essential things.

On what basis do you change your devices?

First, you should find out how long your employees have been using the device on average. And when replacing your devices, how many of them are actually still in good condition to be used for longer?

On what basis do you replace your devices in the first place? Is it customary to always wait until the last minute until the user has to report that the device is somehow defective? In such cases, the device is often replaced immediately in a hurry, because the work may have already suffered too much.

Another very common reason to replace a device is simply the calendar, i.e., we look at the age of the device instead of looking at the condition of the device. Even if the device is very functional, there is a fixed date in the calendar, for example, three years from now, when a certain number of devices should be replaced.

This is not really based on anything other than the fact that the device has now been in use for the agreed three years, so it is replaced with a new one. Device replacement is not based on a real problem, but in this model, only leasing companies win.

It is therefore worth finding out the actual condition of the devices before replacing them. And the real health check is done with the help of technology and our experts, cost-effectively.

We have a smart and safe way to get started. We call it the Health Check. We extend the life of a company's equipment by an average of 1–2 years, and in this way, the company saves a considerable amount of money on equipment acquisition costs, since the need for replacement has been lower than expected.

What things in device lifecycle management do you want to do yourself?

Which things in the life cycle management of a device does the company want to do itself, and which things could be done by a partner? For example, we assist the customer already in the equipment selection phase, where we recommend suitable devices taking into account the company's business field and the needs of the users. If necessary, we also carry out orders, deliveries, and pre-installations.

When a company is considering what measures it should take itself, the installation of the device is one of the key things that is worth considering for outsourcing. Often, the most cost-effective way is to let a partner do all the installation measures. The devices don't even have to be sent anywhere for installation, or ask someone to install them on-site. All of this can be done in the cloud in an intelligent and environmentally friendly way.

In everything we do, an important priority is also the best possible sustainability and environmental values ​​of the devices (such as CO² emissions and energy consumption values).

What else does sustainability mean? For example, whether the company can and does know how to monitor the condition, use, and costs of the devices, as well as their emissions. And when that device is eventually taken out of service, do you know where it ends up?

If it is known that a device is going to be recycled, where exactly does it end up? Is the device crushed, or is all possible material recovered from it, and thus is the aim to reuse the material in different industrial sectors?

These are questions that companies should consider in a modern device service model. Namely, the EU has already started to require companies to report on their sustainability. Our job is also to help in reporting, measuring, and monitoring IT emissions.

You can get started with a light fitness assessment

The transition to a modern device lifecycle model does not have to be a massive project, but needs-based, above all. You can start very small, even with just a single device. In this case, it is also easier to continue in stages.

The transition can therefore be made in a controlled manner, and not in such a way that you would have to immediately replace or update a large batch of devices. Of course, if a company has needs for a larger batch of device updates, then it is definitely cost-effective.

In a modern device lifecycle model, device replacements are based on intelligently generated data. And what is best? This is also more sustainable for the environment.

The condition assessment is always based on data, not a gut feeling. We look at devices as individuals, and not as an artificial calendar period. In this way, the company saves an average of 30 percent in device costs.

It is also important to note that devices are not undersized or oversized, but high-quality devices are selected individually to suit the user. For example, in the latest Windows Pro versions, devices are likely to slow down very quickly if the device has too little memory at the time of purchase.

With our help, the entire life cycle of IT devices is managed responsibly and intelligently from start to finish. This means that we can truly talk about a circular economy.